Poland Board of Selectmen
Minutes of Meeting
January 17, 2012
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Chairman Erland Torrey called the meeting to order at 7:00PM with Selectmen Wendy Sanborn, Larry Moreau, Lester Stevens and Steve Robinson present. The Town Manager and Recording Secretary were also present.
Minutes of Previous MeetingS
Selectman Moreau moved to approve the meeting minutes of January 3, 2012 as presented. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
APPOINTMENTS / APPLICANT INTERVIEWS
Selectman Moreau moved to appoint Dawn Dyer to the Planning Board as an alternate with her term to expire 6/30/2014. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Robinson moved to appoint Danielle Loring to the Board of Appeals as an alternate with her term to expire 6/30/2016. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Moreau moved to appoint Chris Hanson as Alternate Building Inspector, Plumbing Inspector and CEO with his term to expire 6/30/2012. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Agenda Change: Selectman Moreau asked that the Board address the ASO business at this time. There were no objections.
Androscoggin Sheriff’s Office Proposed Law Enforcement Services Agreement
Sheriff Guy Desjardins and Captain Ray Lafrance presented the contract proposal to the Selectmen. The following was noted during the presentation:
- Changes do not reflect any back pay; salary increases only.
- One of the primary changes in the contract is the increase in time off benefits.
- Fuel costs are very conservative.
- No CIP requests.
- Camera system grant was received and a camera has been installed in Poland’s existing newer vehicle.
Selectman Moreau moved to accept the contract as proposed by ASO and authorize the Town Manager to sign when available, the final prepared contracts. Selectman Sanborn seconded the motion. Discussion: Selectman Torrey inquired as to a current inventory of Poland’s police equipment. It was stated by the officers that this was something they were currently in the process of updating and upon completion would supply the town with a copy of the inventory.
Vote: 5-yes 0-no
ASO Vehicle Replacement Purchase
Selectman Moreau moved to approve and authorize the Town Manager to purchase a new police vehicle from Quirk Ford which includes the trade-in vehicle as well as the removal and installation of both old and new accessories for a total amount of $ 26,444.00 as presented by the Androscoggin Sheriff’s Office. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Reports and Communications
Town Manager’s Report – In addition to a written report, the manager provided a verbal summary of activities that took place subsequent to submitting her report.
- Update on the So. Village sewer/water line.
- Digital Mapping Presentation – January 31st at the Town Office.
Fire Rescue Committee Update – The project has been downsized and once they have an updated cost estimate they will bring it back to the Board for review. The proposal should be ready to present at the Town Meeting.
CEDC – The committee would like to schedule a meeting with the Board probably after the budget meetings are complete, to discuss the downtown image.
Department Reports
Fire Rescue Report: Selectman Moreau would like to know if United Ambulance pays the town for mutual aid services. In addition, he would like the amount of time spent on all mutual aid calls to be included in future department reports.
ASO Report: The Board would like to have the number of total calls to include anything over and above provided on the police report.
Financial Reports FYE 2012: Business Registrations - the Board would like the property reference information taken off the registration form.
Communications - The following materials were included in the meeting packets:
CEDC Minutes of 12/1/11
Safety Committee Minutes 1/3/12
MDOT Response Letter
MMA Risk Management Correspondence
Poland Scholarship Committee Report
OLD BUSINESS
So. Village Water & Sewer Update
Subject was tabled to a date uncertain.
Ricker Memorial Trust Update & Assignment of Investment Advisor
Selectman Moreau moved to approve and engage in, for the purposes of assigning a financial advisor to the Ricker Memorial Trust, the Certificate of Authorization for Transactions with H. M. Payson & Co. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Note: The Selectmen would like an explanation as to why the Attorney General was involved in the case.
New Business
None.
ASSESSING BUSINESS
Abatement(s)
Selectman Moreau moved to grant the property tax abatement for the tax year 2012 in the amount of $310.48 on account #3534, map 10, lot 36 due to a correction in the assessed value of the property. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Payables - Selectman Moreau moved to approve the bills payable in the amount of $761,584.14. Selectman Sanborn seconded the motion. Discussion: none.
Vote: 5-yes 0-no
Any Other Business
North Raymond Road - The Board will hold an executive session at their next meeting to discuss what the issues are surrounding the lots/subdivision and what actions the Board can or will take. The town’s attorney will also attend this meeting.
The Board would like the budget schedule sent out again.
Adjourn - Selectman Moreau moved to adjourn. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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